Privacy Policy

Inglis Legal Recruitment is incorporated in Scotland and carries on business as a recruitment company. We are committed to protecting any data that we collect concerning you. By using our services, you agree to the use of the data that we collect in accordance with this Privacy Notice.

Who We Are

At Inglis Legal Recruitment, we provide specialist recruitment services to law firms and in-house legal teams across Scotland and the wider UK market.

We are a data controller for the purposes of the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

Our company registration number is: SC860150
Our registered office is: Clyde Offices, 2nd Floor, 48 West George Street, Glasgow, G2 1BP
ICO registration: 00011443893

How to Contact Us

If you have any questions about this Privacy Notice or our data protection policies generally, please contact us:

By post: Clyde Offices, 2nd Floor, 48 West George Street, Glasgow, G2 1BP
By phone: 07901 507028
By email: info@inglislegal.com

Our Commitment

We are fully committed to handling personal information in accordance with the UK GDPR and the Data Protection Act 2018. This means your personal information will be:

Processed lawfully, fairly and in a transparent manner.
Collected for specified, explicit and legitimate purposes.
Limited to what is necessary in relation to the purposes for which it is processed.
Accurate and kept up to date.
Retained only for as long as necessary and in accordance with our retention policy.
Processed securely to ensure appropriate protection.

Who This Privacy Notice Applies To

This Privacy Notice applies to the following categories of individuals:

Candidates – job seekers or applicants for permanent, contract, or temporary positions.
Temporary workers/contractors – individuals placed with our clients on interim or contract roles.
Client contacts – employees or representatives of our client organisations.
Business contacts – suppliers, advisors, regulators, or other third parties we have a business relationship with.
Website users – individuals visiting our website or social media channels.

This Privacy Notice does not apply to our own employees or prospective employees, for whom we have a separate notice.

Why We Process Personal Data

We process personal data to:

Provide recruitment and related services to candidates and clients.
Fulfil our contractual obligations with clients.
Carry out payroll, invoicing, and compliance activities.
Meet statutory and regulatory requirements (e.g., HMRC, right to work, Disclosure Scotland).
Manage our business relationships with suppliers, advisors, and partners.
Respond to enquiries via our website and improve website functionality.

What Personal Data We Collect

We may collect and process the following types of personal data:

Candidates and temporary workers: name, contact details, CV information, qualifications, employment history, references, right to work documentation, bank details, payroll/timesheet data, health and background checks (where required).
Client contacts and business contacts: name, job title, business contact details, details of interactions and correspondence.
Website users: IP address, browser type, time zone setting, and usage information (via cookies and analytics tools).

How We Collect Data

Directly from you (e.g. when you submit a CV, complete a registration form, or contact us).
From clients, referees, or third parties.
From publicly available sources such as Companies House, LinkedIn, or your employer’s website.
Through our website (cookies and similar technologies).

Lawful Basis for Processing

We will only process your personal data where the law allows us to. Our lawful bases include:

Contract – where processing is necessary to perform a contract with you.
Legal obligation – where processing is necessary to comply with the law.
Legitimate interests – where processing is necessary for our business purposes (e.g., providing recruitment services, maintaining client relationships), provided your interests and rights do not override those interests.
Consent – where you have given us clear consent for specific processing.

Sharing Data with Third Parties

We may share your personal information with:

Clients who are considering you for a role (with your knowledge and consent).
Payroll providers and umbrella companies (where applicable).
Statutory bodies such as HMRC or Disclosure Scotland.
Professional advisers (legal, financial, compliance).
Technology providers (CRM, payroll, or database systems).
Regulatory or law enforcement authorities where required.

We require all third parties to respect the security of your data and to process it in accordance with the law.

International Transfers

Where data may be transferred outside the UK or EEA, we will ensure appropriate safeguards are in place, such as adequacy decisions or standard contractual clauses approved by the UK Information Commissioner’s Office.

Retention of Personal Data

We will only retain your personal data for as long as necessary to fulfil the purposes for which it was collected, including for legal, accounting, or reporting requirements. Typically, we retain candidate and placement records for up to seven years in line with statutory requirements.

Your Rights

Under data protection law, you have the following rights:

The right to be informed about how we use your data.
The right of access to your data.
The right to rectification of inaccurate or incomplete data.
The right to erasure (in certain circumstances).
The right to restrict processing.
The right to data portability.
The right to object to processing based on legitimate interests.
The right not to be subject to automated decision-making.

To exercise any of these rights, please contact us using the details above.

Data Security and Breaches

We have measures in place to protect your personal data from being lost, misused, accessed without authorisation, altered, or disclosed. In the event of a high-risk data breach, we will notify you and the ICO within 72 hours where legally required.

Our website uses cookies to track usage and improve user experience. You can set your browser not to accept cookies, but some website features may not function properly as a result.

Complaints

We encourage you to contact us in the first instance if you have any concerns about how we handle your personal data.

You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO):

Information Commissioner’s Office
Wycliffe House, Water Lane
Wilmslow, Cheshire, SK9 5AF
https://ico.org.uk/make-a-complaint/

Changes to This Privacy Notice

We may update this Privacy Notice from time to time. Any updates will be posted on our website. This Privacy Notice was last updated on 8TH of September 2025